Treemont Homeowners Association

October Board Meeting Rescheduled

The October board meeting has been rescheduled. It will be held at 7PM at Randall's on September 30th.

Treemont HOA Annual Meeting December 2, 2000

MINUTES OF THE TREEMONT HOMEOWNER'S ASSOCIATION ANNUAL MEETING
HELD ON
December 5, 2000

On December 5, 2000, members of the Treemont Homeowner's Association met at Tres Amigos on 1801 South Capital of Texas Highway for a called membership meeting.  The meeting was called to order by Matt Mathias, President of the Association, at 7:00 p.m.  Board members Joe Nall and Eric Rome were also present.

I. Call to Order
Matt Mathias called the meeting to order.

II. Introduction of Board Members
Matt Mathias announced that Darrell David had resigned after the November board meeting and the board appointed Joe Nall to serve out the remaining year of Darrell's term.

III. Adjournment
The meeting was adjourned by Matt Mathias at 7:15 p.m. since there was not a quorum present.  The next annual meeting will be on Monday, December 18, at7:00 p.m. at this same location.

These minutes reflect the proceedings of the called annual meeting of the Treemont Homeowner's Association held on December 5, 2000, at 1801 South Capital of Texas Highway.  They have been recorded and are included as part of the official minutes of the Association.

Approved By:

__________________________________________
Matt Mathias, President

__________________________________________
Eric Rome, Vice-President

__________________________________________
Joe Nall, Secretary-Treasurer

Treemont HOA Annual Meeting December 18, 2000

MINUTES OF THE TREEMONT HOMEOWNER'S ASSOCIATION ADJOURNED ANNUAL MEETING
HELD ON
December 18, 2000



On December 18, 2000, members of the Treemont Homeowner's Association met at Tres Amigos on 1801 South Capital of Texas Highway for an adjourned annual meeting since a quorum had not been present at the December 5 annual membership meeting.  The meeting was called to order by Matt Mathias, President of the Association, at 7:00 p.m.  Board member Joe Nall was also present.  Less than 10 residents attended.

I. Call to Order
Matt Mathias called the meeting to order.

II. Meeting Minutes
The board approved the December 5 minutes with one change; the board also approved the minutes of the December 1999 annual meeting.

III. Election of Board Members
Two places on the board of directors needed be filled; Eric Rome and Bob Markus withdrew from the slate of candidates.  A tally of the votes showed that Lee Bland and Matt Mathias won the election.

IV. Board of Directors Report
Matt Mathias reviewed the financial stability strategy and assessment policy of the association.

V. Committee Reports
A. Park Development
Matt Mathias reviewed highlights from a meeting earlier in the year attended by association members and Alice Glasgow (City of Austin).

VI. Adjournment

There being no other business, the meeting was adjourned by Matt Mathias.

These minutes reflect the proceedings of the adjourned annual meeting of the Treemont Homeowner's Association held on December 18, 2000, at 1801 South Capital of Texas Highway.  They have been recorded and are included as part of the official minutes of the Association.



Approved By:


__________________________________________
Lee Bland, President


__________________________________________
Matt Mathias, Vice-President


__________________________________________
Joe Nall, Secretary-Treasurer

Treemont HOA Minutes November 2, 2000

MINUTES OF THE TREEMONT HOMEOWNER'S ASSOCIATION
BOARD OF DIRECTORS MEETING
HELD ON
November 2, 2000

On November 2, 2000, the members of the Treemont Homeowner's Association Board of Directors met in Building B at 3423 Bee Caves Road for a called board meeting.  Matt Mathias, President of the Association, at 12:00 am, called the meeting to order.  Board member, Eric Rome, was not present.  Michael Francis and Kim Stover from Rollingwood Management were present.

I. NEW BUSINESS

A. 2001 Budget
A review and work session to set the 2001 budget was held.  Matt Mathias made a motion to approve the2001 budget with changes dated 11/02/2000.  Darrell David seconded the motion, motion passed.

B. Assessment Policy
A work session was held concerning possible adoption of an association assessment policy.

II. ADJOURMENT

There being no other business, the meeting was adjourned by Matt Mathias.

These minutes reflect the proceedings of the called meeting of the members of the  Treemont Homeowner's Association Board of Directors held on November 2, 2000, at Building B, 3423 Bee Caves Road.  They have been recorded and are included as part of the official minutes of the Association.

Approved By:

__________________________________________ ____________________
Matt Mathias, President Date

__________________________________________ ____________________
Eric Rome, Vice-President Date

__________________________________________ ____________________
Darrell David, Secretary-Treasurer Date

Treemont HOA Minutes September 11, 2000

MINUTES OF THE TREEMONT HOMEOWNER'S ASSOCIATION MEETING
HELD ON
September 11, 2000

On September 11, 2000, members of the Treemont Homeowner's Association met at Tres Amigos on 1801 South Capital of Texas Highway for a called membership meeting.  The meeting was called to order by Matt Mathias, President of the Association, at 7:00 p.m. Darrell David was the other board member present.

I. Call to Order
Matt Mathias called the meeting to order.

II. Meeting Minutes
The board approved the minutes of the July 10 meeting, as amended.

III. Old Business
A. Rollingwood Management Report (Michael Francis)
1. Association's profit/loss financial statement for period ending 8/00.
2. Estimates are in for the sidewalk in the park area; also park signs are on order and should be in within a week.
3. Problems reported with grass clippings being dumped in the Chatelaine Cove area.
4. Recommended the THOA consider annual assessments for insuring a consistent source of income. The board passed a motion to give consideration to this idea.

B. Park Committee (Matt Mathias)
Reviewed the zoning of the park area.

IV. New Business
A. Committee updates
No others given.

B. Possible approval of resolution to change the zoning of the park from single family
to park
Under consideration.

C. Update on escrow agreement with Texas American Title and Mark Blackbird Builder, Inc. for 2701 Regents Park, Lot 5, Block A, Phase B-5
Leonard Smith made a second request to a judge to request an interpleader.

D. Discussion and possible action concerning Association's annual meeting to be held December 5th, 2000

Darrell David made a motion that THOA institute a one-time assessment of $750 per property to be paid either annually or semi-annually in 2001 and to be billed in January 2001 to cover the inconsistency of cash flow in the association.  The motion was tabled for discussion at the November THOA meeting.

E. General discussion of association business
Discussion of adherence to posted speed limits and methods to increase driver awareness of vehicle speed in the area

V. Adjournment

There being no other business, the meeting was adjourned by Matt Mathias.

These minutes reflect the proceedings of the called meeting of the members of the Treemont Homeowner's Association held on September 11, 2000, at 1801 South Capital of Texas Highway. They have been recorded and are included as part of the official minutes of the Association.

Page 2
Treemont Homeowner's Association
Minutes September 11, 2000

Approved By:

__________________________________________
Matt Mathias, President

__________________________________________
Eric Rome, Vice-President

__________________________________________
Darrell David, Secretary-Treasurer

Meeting Attendees
Darrell David
Matt Mathias
Linda Estes
Joe Nall
Michael Francis

Treemont HOA Minutes July 10, 2000

MINUTES OF THE TREEMONT HOMEOWNER'S ASSOCIATION MEETING
HELD ON
July 10, 2000

On July 10, 2000, members of the Treemont Homeowner's Association met in Building B at 3423 Bee Caves Road for a called membership meeting.  The meeting was called to order by Matt Mathias, President of the Association, at 7:00 p.m.  Eric Rome was the other board member present.

I. Call to Order
Matt Mathias called the meeting to order and directed the records show the board is unanimous in wishing Darrell David a joyous time on his honeymoon.

II. Meeting Minutes
The board approved the minutes of the prior two meetings, March 6 and May 1, as amended.

III. Old Business
A. Rollingwood Management Report (Michael Francis)
1. Association's profit/loss financial statement for period ending 6/00.
2. Three houses closed.
3. Association meetings will be held at Tres Amigos on Capital of Texas Highway for the remainder of the year unless otherwise announced.
4. Calls had been received on the need to mow the pond areas; the city does that about twice a year.

B. Park Committee (Monte Janssen)
From a meeting with City of Austin representatives regarding the park area, Monte, Janis Smith and Ross Rathgeber learned that the zoning of the park area is SF2-CO (single family with conditional overlay). Improvements larger than 1000 sq. ft. would require engineering drawings, hearings and a conditional use permit.  The park area is subject to a 40% impervious cover limit.  Sidewalks and right of way do not count against the limit.  A swimming pool does count as impervious cover for site development purposes (it does not count as impervious cover for environmental issues).

Based on this information, the recommendations for immediate improvements for the park area are:
   (1) sidewalks;
   (2) pavilion or gazebo;
   (3) landscaping;
   (4) two parking spots (required by the parking rules of the City);
   (5) playscape.

Action items:
   (1) The park committee is to ask Lee Weber what engineer designed the site, to find out the purpose of the detention ponds and to ask Ross Rathgeber to get the board members information on gazebos prior to the next meeting;
   (2) Michael Francis is to get cost estimates for sidewalk work;
   (3) Matt Mathias is to talk with Janis Smith on zoning questions.

IV. New Business
A. Committee updates
1. Architecture (Ed Nuckolls)
a. Addition for the Scott's was approved.
b. Pool for the McQuesten's was approved.
c. Sport court without lights was approved for the Morris'.
d. New home for the Cassidy's was approved subject to resolution of use of a wrought iron fence along the front.
e. Addition for Brad Nelson was approved; changes were submitted and approval of those is pending.
f. Mailboxes on Chatelaine Cove were approved.
g. Landscaping plan was approved for the Wilde house on Chatelaine.

B. Discussion and possible approval of financial policy
1. The board is expected to give unanimous approval of the financial policy for the association to hold back money to cover one year's budget and operating fund.
2. Thanks go to Jim Reinhart for his work on the policy.

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Treemont Homeowner's Association
Minutes July 10, 2000

C. Update on escrow agreement for 2801 Regents Park
The board authorized Leonard Smith to serve as legal counsel for the board to request an interpleader.  The court will be instructed to withdraw legal fees from the escrow money.

D. General discussion
1. Michael Francis will call Paul Linehan to check if there has been any action on the Liberty Park median strip.
2. Michael Francis will get samples of signs for the park area for board review.
3. Michael Francis reported some problems with the lawn care company within the last 30-60 days that are being addressed.  He would like the board to consider use of solar panels to provide power to the sprinkler systems rather than battery power.
4. The Bradford pear tree at the SWB area is to be replaced.
5. Matt Mathias will contact Marilyn Folta about a quarterly newsletter.

V. Adjournment

There being no other business, the meeting was adjourned by Matt Mathias.

These minutes reflect the proceedings of the called meeting of the members of the Treemont Homeowner's Association held on July 10, 2000, at Building B, 3423 Bee Caves Road. They have been recorded and are included as part of the official minutes of the Association.

Approved By:

__________________________________________
Matt Mathias, President

__________________________________________
Eric Rome, Vice-President

__________________________________________
Darrell David, Secretary-Treasurer

Meeting Attendees
Linda Estes
Matt Mathias
Michael Francis
Ed Nuckolls
Monte Janssen
Eric Rome

Treemont HOA Minutes May 1, 2000

MINUTES OF THE TREEMONT HOMEOWNER'S ASSOCIATION MEETING
HELD ON
MAY 1, 2000

On May 1, 2000, members of the Treemont Homeowner's Association met in Building B at 3423 Bee Caves Road for a called membership meeting.  The meeting was called to order by Matt Mathias, President of the Association, at 7:00 p.m.  Darrell David was the other board member present.

I. Meeting Minutes
Action on the minutes from March 6, 2000 was deferred until the next meeting.

II. Old Business
A. Rollingwood Management Report (Michael Francis)
1. Association's profit/loss financial statement for period ending 4/00.
2. Problems with irrigation system in the park being intentionally shut off.
3. SWB still has some hydro-mulching work to be done.
4. Alert on volatility of income to the Association as it is dependent on house sales.
   It was noted that no other HOA managed by Rollingwood Management uses this funding mechanism.
   All use dues and assessments for reliable cash flow.

B. Park fencing
There was much discussion about the fences along that area.  Matt Mathias made a motion that the Fain family should be allowed to build a capped wood fence and all other fence issues would be tabled.  Motion was seconded by Darrell David and thus approved.

C. Rear landscaping for 2701 Regents Park
Mark Blackbird Builder, Inc. has refused to pay for retaining wall and shrubs to complete landscape work.
Action item:  The board authorized Leonard Smith to draft a demand letter under the terms of the escrow agreement.

D. Park Committee (Monte Janssen)
Requested funding for a feasibility study.  The board accepted the Committee report but did not approve funding for the feasibility study.  The board stipulated there should first be a meeting with Alice Glasgow, a representative of the City of Austin, and then it would determine the next step.  Alice is going to put together team to work with us.
Action item:  Matt Mathias, Janis Smith, Gail Dabbs and one of the Conner's will meet with the city team.  Anyone interested in participating should contact Monte. Also, the first Monday of each month was proposed as the regular meeting date for the Park Committee beginning June 5.

E. Action on assessment for 1200 Havre Lafitte Drive
By acclamation the decision was made that no further action be taken on pursuing the collection of proceeds from a lot sale.  Legal fees could exceed the proceeds received.

III. New Business
A. Neighborhood garage sale
Matt Mathias has had inquiries about this but nobody has signed up for the coordinating role yet.

B. Committees
1. Traffic (Matt Mathias)
Jug Roper was revisiting the speed bump issue.
The traffic flow at Chatelaine and Regents Park did not warrant a stop sign.

2. Architecture (Ed Nuckolls)
a. The "rogue" mailboxes on Chatelaine Cove are cosmetic so are okay, however, plans should have been submitted as concrete work was involved.
b. The McDaniel's approval for home construction is done.

Page 2
Treemont Homeowner's Association
Minutes May 1, 2000

c. The driveway material and width are problem areas at the Wilde house under construction on Chatelaine.  No landscaping plan has been submitted even though that was requested prior to the driveway going in.  Action item:  Michael Francis will send a letter to the builder and homeowner saying the construction is not in compliance and asking for landscaping plans again.

C. General discussion
1. Problems with speeding and harassment of some neighborhood young people.
2. Regarding an inquiry on the plans of The Summit to extend its area, Matt Mathias responded that the Association was on record as supporting the development if traffic lights are placed at the intersection of Montebello and Bee Caves Roads.
3. Place for the next meeting is to be determined.

IV. Adjournment

There being no other business, the meeting was adjourned by Matt Mathias.

These minutes reflect the proceedings of the called meeting of the members of the Treemont Homeowner's Association held on May 1, 2000, at Building B, 3423 Bee Caves Road. They have been recorded and are included as part of the official minutes of the Association.

Approved By:

__________________________________________
Matt Mathias, President

__________________________________________
Eric Rome, Vice-President

__________________________________________
Darrell David, Secretary-Treasurer

Meeting Attendees
Cheryl Conner
Matt Mathias
Dave Conner
Cheryl Morse
Gail Dabbs
Joe Nall
Darrell David
Ed Nuckolls
Linda Estes
Ross Rathgeber
Michael Francis
Janis Smith
Tom Howard
Leonard Smith
Monte Janssen
Bob Markus

Treemont HOA Minutes March 6, 2000

MINUTES OF THE TREEMONT HOMEOWNER'S ASSOCIATION MEETING
HELD ON
MARCH 6, 2000

On March 6, 2000, members of the Treemont Homeowner's Association met at Time Out For Burgers at 3201 Bee Caves Road for a called membership meeting.  The meeting was called to order by Matt Mathias, President of the Association, at 7:00 p.m.  Other board members present were:  Darrell David and Eric Rome.

I. Meeting Minutes
The minutes from January 10, 2000 were distributed.  Darrell David made a motion to attach the Association's budget to the minutes and to then approve the minutes.  Eric Rome seconded the motion; it passed unanimously.

II. Old Business
A. Rollingwood Management report (Michael Francis)
1. SWB had finished the driveway work on their easement on Chatelaine and will pay to finish that part of the irrigation system; has also offered to pay for extending irrigation and plants in the immediate area.
2. Fees and paperwork have been mailed to the city for inclusion in the landscape program.
3. Association's profit/loss financial statement for period ending 1/00.

B. Discussion on possible rock wall for park parallel to Liberty Park
The Architectural Committee has pending action on the inconsistent appearance of fences by the park area.  Michael Francis gave cost estimates for two possible fence options.  Matt Mathias responded to an inquiry on the use of a vegetative option by noting that the Committee had not approved this option with a primary issue being ongoing maintenance.
Action item:  Board will meet with affected homeowners on the fence issues with the intent of getting closure.

III. New Business
A. Eagle Scout project (Sam Livingston)
Made a proposal to install benches and/or grills in the park area although other options could be considered.  Other suggestions included:  work on a playscape area, planting trees or installation of trash cans.  Matt Mathias noted that no money had been appropriated this year for park improvements and indicated the board will decide what action to take on this matter taking into account viable options, Park Committee work and a long-term view.

B. Discussion on escrow funds from sale of 2701 Regents Park held for landscape completion Michael Francis reported that the builder, Mark Blackbird, has correspondence from the Association about landscape issues.  The landscaping, irrigation and retaining wall have not been completed.

C. Discussion on retaining wall for south end of Montebello Road
Michael continued by noting that Mr. Blackbird has not agreed to the retaining wall at this time. Eric Rome proposed the board ask Mr. Blackbird to complete the items in the plan that had been submitted.
The Board unanimously agreed.  The board unanimously approved a proposal by Eric Rome, seconded by Darrell David to "require the Fain's and Willis' lots to comply with the necessary rock work to provide support for vegetation to support the plans."

D. Committees
1. Traffic
Kaye Young was asked to join the Traffic Committee and she agreed to do so. Michael Francis reported that Jim Reinhart would also serve on that group.
Action item:  the Traffic Committee should meet.

2. Park (Monte Janssen)
The committee direction is to see what can be done with the space, get price options and report back to the Board.

Questions and discussion followed on:  costs associated with some of the park options, traffic, parking and the impervious cover rules.  Matt Mathias asked that these issues be referred to the Pool Committee and that a report on different alternatives being considered be presented
at the May meeting.

3. Architecture (Joe Nall)
a.   The McDaniel's have an approval letter on their submission.
b.   Paul and Lori Scott have a request in for an addition.
c.   Ed Nuckolls is talking with the McQuesten's and no Committee approval has been given yet.

Action item:  Joe Nall will talk with Lee Weber about mailboxes at two houses on Chatelaine Cove.

IV. Adjournment

There being no other business, the meeting was adjourned by Matt Mathias.

These minutes reflect the proceedings of the called meeting of the members of the Treemont Homeowner's Association held on March 6, 2000, at Time Out For Burgers at 3201 Bee Caves Road. They have been recorded and are included as part of the official minutes of the Association.

Approved By:

__________________________________________
Matt Mathias, President

__________________________________________
Eric Rome, Vice-President

__________________________________________
Darrell David, Secretary-Treasurer

Meeting Attendees
Michael Beiter
Sam Livingston
Mark Cunningham
Matt Mathias
Bryan Dabbs
Joe Nall
Darrell David
Eric Rome
Linda Estes
William Woodward
Michael Francis
Kaye Young
Monte Janssen
Tom Young
Kirk Livingston